Promotion is one thing that every employee strives for and works hard to achieve. Although, promotion is a dream for employees, it is in no way a right of every employee. Promotions are given only to the most deserving candidates who strive for it. An employee, who works hard, completes targets on time and as per the organizations level of hierarchy is promoted to a senior post. When one is promoted, it is important to write a promotion announcement letter.
How to Write a Promotion Announcement Letter ?
You need to follow the correct etiquette for promotion announcement. You need to use your company letterhead or type in your name, address, and date in the upper left hand corner. Then, after leaving a few lines space, you need to add the recipient's name, address and phone. If this is a general announcement letter for a team, you need to type in the team name, for example, 'To, The Sales Staff'. Next, you need to use proper salutations according to the recipient, that is, business clients or staff.
The main body of the letter needs to explain that someone in the company is getting promoted. You need to mention their old job designation and the new post they will be taking over. You also need to mention his new duties and responsibilities. When writing the letter to clients, you need to use a formal tone and in case of announcement to other employees of the company, you can use an enthusiastic and a slightly informal tone.
The first paragraphs of the main body need to mention the name of the employee who is getting promoted. You need to mention his new job title and describe his previous position in the company. Then, the second paragraph should highlight the new job responsibilities and duties of the employee. If you are writing to clients, you need to explain it to the reader, how the employee will come in contact with them. Also, mention any new projects that the employee may have to handle.
The last paragraph is the closing paragraph, where you extend warm congratulations to the promoted employee. You need to congratulate the employee on behalf of the company and signed by the owner or supervisor authorized to sign the letter.
How to Write a Promotion Announcement Letter ?
You need to follow the correct etiquette for promotion announcement. You need to use your company letterhead or type in your name, address, and date in the upper left hand corner. Then, after leaving a few lines space, you need to add the recipient's name, address and phone. If this is a general announcement letter for a team, you need to type in the team name, for example, 'To, The Sales Staff'. Next, you need to use proper salutations according to the recipient, that is, business clients or staff.
The main body of the letter needs to explain that someone in the company is getting promoted. You need to mention their old job designation and the new post they will be taking over. You also need to mention his new duties and responsibilities. When writing the letter to clients, you need to use a formal tone and in case of announcement to other employees of the company, you can use an enthusiastic and a slightly informal tone.
The first paragraphs of the main body need to mention the name of the employee who is getting promoted. You need to mention his new job title and describe his previous position in the company. Then, the second paragraph should highlight the new job responsibilities and duties of the employee. If you are writing to clients, you need to explain it to the reader, how the employee will come in contact with them. Also, mention any new projects that the employee may have to handle.
The last paragraph is the closing paragraph, where you extend warm congratulations to the promoted employee. You need to congratulate the employee on behalf of the company and signed by the owner or supervisor authorized to sign the letter.
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