Skip to main content

Employment Verification Letters

As an employer, it is often necessary to investigate applicants to ensure that previous work experience and education credentials are valid. At times like these, Employment Verification letters are used. Depending on company policies, these letters can change. Some companies agree only to verify that a person has been employed by the company to which they are writing, while others will offer insights into the applicant's quality of work, expertise, leadership and trainability among other things.

Format

Use the Full Block format arrangement for Verification Letters:
  • to the left side of the letter header place the return address
  • make two carriage returns
  • directly below the return address, place the date
  • make two carriage returns
  • directly below the address place the addressee's address
  • make three carriage returns
  • include a reference line optionally
  • begin your letter
  • begin each paragraph of the body against the left margin of the letter
  • begin the closing and signature also at the left margin of the letter
Wording

As we've worded the letter in our example cited above, in a paragraph format rather than a list format state your name, your job position, and your position in relation to the employee in question. The second paragraph, as in our example, should address the position and duties held by the employee. In our final paragraph, we have written a positive, upbeat professional assessment of the employee's work performance and our recommendation for the employee's potential at the new company.

Tone

Depending on your professional (not personal!!!) recommendation for the employee's future with this new company, convey the appropriate tone.

Email

With time being more and more critical, sending a Verification Letter via email, once considered a faux pas, is now becoming increasingly more accepted.
  1. Send your letter in the same format as you would for snail mail - this conveys to the reader that you took the time to create a professional correspondence.
  2. Depending on the circumstances, send the message from the appropriate email account: a personal email account for a personal correspondence, a professional email account for a professional correspondence.
Printing
  1. Before printing, decide on what paper to use. For Verification Letters, it is best to use standard bond paper.
  2. Make three carriage returns between the closing and your typed signature. Inside this space, sign your name for professional correspondence. For personal correspondence, there is no need for a typed signature. Simply, sign your name.
  3. Print your letter and envelope on the same printer using the same font and an envelope that matches the stationery.

Comments

  1. Hi to everybody, here everyone is sharing such knowledge, so it’s fastidious to see this site, and I used to visit this blog daily
    employment verification service

    ReplyDelete

Post a Comment

Popular posts from this blog

Recommendation Letter Writing Tips

When writing a letter of recommendation from your goal should be to provide a fair trial, but positive for the applicant's skills, character and qualities. Before starting to write a letter of recommendation , take some time and plan what you mean. Here are some tips to make your task easier. Please indicate your relationship to the applicant Start the letter explaining how you know the applicant. Is important. If you are not familiar with the applicant, not supposed to write a letter of recommendation from her. What type of relationship with the applicant - personal or professional? Why do you think this applicant stands out from the rest of his caliber? You must also state your qualifications for writing the letter of recommendation . List the skills of the applicant Once explained his relationship with the applicant, which should list the applicant's skills and qualifications that make you a suitable candidate for the position you have applied for. Write ...

How to Write a Good Family Reunion Invitation Letter

Family reunions are wonderful occasions for far-flung clans or those family members who haven't met yet. Writing a reunion letter is an important step in setting up such a major event. The letter gives family members essential reunion details vital to their planning. A good letter, according to the website Family Reunion, will be informative and to the point. Be engaging and kind, but be clear. 1. Open a word document and begin formatting the letter. Be somewhat formal; for example, write "Smith Family Reunion Invitation" on the top in a large, bold font. Skip a line and start by clearly stating your intentions. Some family members who haven't heard from one another in some time may be startled, according to Family Reunion. Don't write, "I was thinking we should get together." Instead, try, "It is my pleasure to invite you to the Smith family reunion, which will be held Sept. 18, 2010, at the Royal Hall in Brooklyn, New York." This will...

Business Letter Format

Your Address The return address of the sender so the recipient can easily find out where to send a reply to. Skip a line between your address and the date. Date Put the date on which the letter was written in the format Month Day Year i.e. August 30, 2003. Skip a line between the date and the inside address. Inside Address The address of the person you are writing to along with the name of the recipient, their title and company name, if you are not sure who the letter should be addressed to either leave it blank, but try to put in a title, i.e. "Director of Human Resources". Skip a line between the date and the salutation. Salutation Dear Ms./Mrs./Mr. Last Name:, Dear Director of Department Name: or To Whom It May Concern: if recipient's name is unknown. Note that there is a colon after the salutation. Skip a line between the salutation and the subject line or body. Subject Line Makes it easier for the recipient to find out what the letter is about. Skip a ...