Skip to main content

Guide to Writing Thank You Letters

In our fast-paced society, the polite act of writing thank-you letters has become increasingly rare. Many people prefer to thank people with a quick phone call or e-mail, rather than take the time to write and send a personal letter. A note of advice: Take the time. The extra effort will be appreciated and make you stand out from the crowd.

If you don’t write thank-you letters, start now. Thank-you letters are critical to maintaining good relationships. Conversely, not sending a thank-you letter when one is called for can harm a relationship. You may think that other people don’t care if you send a thank-you letter — but they do.

A wide variety of occasions are appropriate for sending thank-you letters. The most obvious is when you have received a gift. You should also thank people for favors, friendship, and effort expended on your behalf.

Tips for Writing Thank-You Letters

• Don’t view writing a thank-you letter as a chore, as so many children do every year at Christmas and their birthday.

• Be enthusiastic and genuine. Even if you don’t like something, there is always at least one nice thing you can find to say about it. So find it — and say it.

• Be warm. Write in a friendly, personal style.

Sample Thank you Letter:

Dear Ms. Jones,

Thank you for sharing the holiday spirit with your sponsored child, Riquelina! Your generous gift of $25.00 will help us make this a memorable time of year for her, as well as for all sponsored children.

I’m happy to share with you what presents you have helped provide. These gifts have been carefully chosen, with input from the children and their families, to ensure the boys and girls receive items they will use and appreciate all year long.

Riquelina will receive a new shirt and a pair of pants. New clothing is always needed and appreciated, especially by older children. They’re learning to take care with their appearance at this age, and new clothing helps raise their self-esteem.

Thank you, Ms. Jones, for remembering Riquelina this holiday season.Your caring support means so much! It’s through the efforts of dedicated friends like you that we can continue to make a long-term, positive impact on the children’s lives.

Sincerely,
James R. Cook
President
Labels:

Comments

Post a Comment

Popular posts from this blog

Recommendation Letter Writing Tips

When writing a letter of recommendation from your goal should be to provide a fair trial, but positive for the applicant's skills, character and qualities. Before starting to write a letter of recommendation , take some time and plan what you mean. Here are some tips to make your task easier. Please indicate your relationship to the applicant Start the letter explaining how you know the applicant. Is important. If you are not familiar with the applicant, not supposed to write a letter of recommendation from her. What type of relationship with the applicant - personal or professional? Why do you think this applicant stands out from the rest of his caliber? You must also state your qualifications for writing the letter of recommendation . List the skills of the applicant Once explained his relationship with the applicant, which should list the applicant's skills and qualifications that make you a suitable candidate for the position you have applied for. Write ...
3 comments
Read more

How to Write a Good Family Reunion Invitation Letter

Family reunions are wonderful occasions for far-flung clans or those family members who haven't met yet. Writing a reunion letter is an important step in setting up such a major event. The letter gives family members essential reunion details vital to their planning. A good letter, according to the website Family Reunion, will be informative and to the point. Be engaging and kind, but be clear. 1. Open a word document and begin formatting the letter. Be somewhat formal; for example, write "Smith Family Reunion Invitation" on the top in a large, bold font. Skip a line and start by clearly stating your intentions. Some family members who haven't heard from one another in some time may be startled, according to Family Reunion. Don't write, "I was thinking we should get together." Instead, try, "It is my pleasure to invite you to the Smith family reunion, which will be held Sept. 18, 2010, at the Royal Hall in Brooklyn, New York." This will...
Post a Comment
Read more

Business Letter Format

Your Address The return address of the sender so the recipient can easily find out where to send a reply to. Skip a line between your address and the date. Date Put the date on which the letter was written in the format Month Day Year i.e. August 30, 2003. Skip a line between the date and the inside address. Inside Address The address of the person you are writing to along with the name of the recipient, their title and company name, if you are not sure who the letter should be addressed to either leave it blank, but try to put in a title, i.e. "Director of Human Resources". Skip a line between the date and the salutation. Salutation Dear Ms./Mrs./Mr. Last Name:, Dear Director of Department Name: or To Whom It May Concern: if recipient's name is unknown. Note that there is a colon after the salutation. Skip a line between the salutation and the subject line or body. Subject Line Makes it easier for the recipient to find out what the letter is about. Skip a ...
Post a Comment
Read more