Skip to main content

Business Letters Writing Guide

There are many different kinds of business letters, each identified by the reason for which it was written; a sales letter, for example, or a letter of reference. The hallmark of a well-written business letter is that its objective is clearly understood by its reader. Successful writers help their readers do this by limiting the scope, or the amount of information included in their correspondence. Keep in mind that an effective business letter always communicates with a person first and a business second. If your letter is a first-time correspondence and you do not know, or are unsure of whom to address, do your best to find out. Addressing your letter to a person improves the likelihood of receiving a reply.

Once you have identified your reader and outlined the contents you intend to include, you can begin drafting your letter. Here are some points to keep in mind. Your letter is about business so keep your tone and style businesslike. Friendly, too, but businesslike. Consider how you would talk if you were sitting across the conference table instead of writing a letter. Try to imitate, on paper, the voice with which you normally talk.

Be careful about your choice of personal pronouns when you write a business letter. Your reader will interpret its point of view by the choices you make. Since your words will be on paper the reader will see, rather than hear how you talk, so check your sentence structure, grammar, spelling and punctuation. Written words make an impression, just as spoken words do, so keep in mind this one thing; on paper words create a record. Be mindful of what you say. Your letter, stored in someone's file cabinet, can be referenced at any time. Your signature at the bottom of a letter indicates that you accept responsibility for its contents.
Labels:

Comments

Post a Comment

Popular posts from this blog

Recommendation Letter Writing Tips

When writing a letter of recommendation from your goal should be to provide a fair trial, but positive for the applicant's skills, character and qualities. Before starting to write a letter of recommendation , take some time and plan what you mean. Here are some tips to make your task easier. Please indicate your relationship to the applicant Start the letter explaining how you know the applicant. Is important. If you are not familiar with the applicant, not supposed to write a letter of recommendation from her. What type of relationship with the applicant - personal or professional? Why do you think this applicant stands out from the rest of his caliber? You must also state your qualifications for writing the letter of recommendation . List the skills of the applicant Once explained his relationship with the applicant, which should list the applicant's skills and qualifications that make you a suitable candidate for the position you have applied for. Write
3 comments
Read more

Sample Letter Format for Delegation of Responsibility

This is a sample letter to delegate responsibility. This business letter communicated by email, fax, mail or courier can be used by individuals or companies to delegate responsibilities. You can download sample delegation letter for free and use them for guidance. http://www.lettersfree.com/sample-format-for-letter-for-delegation-of-responsibility/ How to Improve your English writing skills by hceagles.com. Check out this English writing tips
Post a Comment
Read more

Employment Verification Letters

As an employer, it is often necessary to investigate applicants to ensure that previous work experience and education credentials are valid. At times like these, Employment Verification letters are used. Depending on company policies, these letters can change. Some companies agree only to verify that a person has been employed by the company to which they are writing, while others will offer insights into the applicant's quality of work, expertise, leadership and trainability among other things. Format Use the Full Block format arrangement for Verification Letters: to the left side of the letter header place the return address make two carriage returns directly below the return address, place the date make two carriage returns directly below the address place the addressee's address make three carriage returns include a reference line optionally begin your letter begin each paragraph of the body against the left margin of the letter begin the closing and signature
1 comment
Read more