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Writing Effective Invitation Letter

Invitation letters may be personal or professional letters inviting someone or an organisation to any event or occasion. The occasion can be a family function or can be a business event and depending on the circumstance one can include personal details in it. Besides sending an invitation letter, you may also reply to one and give your response whether you are attending or not. The most common personal invitation letters are for weddings, birthdays and general parties. The official invitation letters usually deal with any social event, product launch, press conference, exhibition etc.

These tips may be followed while writing these letters:
  • Indicate the occasion for the invitation in the beginning
  • Write the time, date and venue clearly; also give your contact details so that the recipient may call you if he has any enquiries
  • Directions to the venue with a map may also be attached for ease
  • Send the invitations at least a couple of days in advance
  • Keep the language formal or informal depending on the occasion
  • You can also use humour or creativity in it
  • Some events may have a specific dress code, don't forget to mention that in your letter
  • Ask for a response by a specific date
  • Keep the tone of the letter such that you are expecting anticipation regarding their arrival
  • Also mention the name of the host and hostess and the recipient's name clearly and also the number of people they are allowed to bring along with them
  • While summing up express that you will look forward to their visit
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